Less administration, more time for patients.
Automated documentation, secure local infrastructure, and custom tools -- GDPR-compliant and without cloud.
The Problem: Growing Administrative Burden, Strict Data Protection Requirements.
Patient data is the most sensitive data a practice manages. At the same time, the administrative workload keeps growing: findings documentation, referral letters, billing documents, correspondence with health insurers. Time that physicians lose from patient care.
Cloud AI tools like ChatGPT are not an option in this context. Transmitting patient data to external servers violates Section 203 of the German Criminal Code (medical confidentiality), as well as GDPR and the medical professional code of conduct.
The result: Practices remain stuck with inefficient manual processes because the available AI tools cannot be legally deployed.
The Solution
Sanly Tech develops automation solutions and tools that run directly in your practice. No patient data leaves your network.
What Is Possible in Practice
Findings Documentation Dictated or typed notes are automatically converted into structured findings — in the format of your practice software.
Referral Letters Complete referral letters are generated from findings data and diagnoses — you only need to review and approve them.
Medical History Summaries Condense long patient records to the essentials — relevant pre-existing conditions, medications, and findings at a glance.
Coding & Billing Support for ICD-10 coding based on documented diagnoses.
Technical Background
Patient data — dictations, notes, findings — are processed locally. The language model runs entirely offline on a device in your practice and returns structured output: referral letters, findings, documentation. No connection to external servers.
Hardware used depending on practice size:
- Mac Mini M4 Pro (48 GB) — for solo practices and small group practices
- Mac Studio M4 Max (128 GB) — for medical care centers and larger practice networks
Legal Framework
- Section 203 of the German Criminal Code: Medical confidentiality — fully maintained as no data leaves the practice network
- GDPR Art. 9: Special categories of personal data (health data) — local processing meets the requirements
- Medical Professional Code Section 9: Confidentiality — no conflict with exclusively local processing
- NIS2: Practices above a certain size may be affected — we check this in the initial consultation at no cost
What You Invest
Hardware via leasing — no large upfront investment.
Setup & Configuration: one-time from 1,500 EUR Monthly: hardware lease + from 300 EUR maintenance & support
Frequently Asked Questions
Does this work with our practice software? We check the integration in the initial consultation. In most cases, the system works with standard formats (PDF, DOCX) that any practice software supports.
Who has access to the system? Only people you authorize. The system runs in your network — you retain full control over access rights.
Is the system certified? We advise you transparently on certification requirements and assist with documentation for your data protection officer.
How long does setup take? One working day on-site. We train your practice team during installation.
Next Step
Tell us about your situation — free and with no obligation.